BOOKING YOUR EVENT

Great discounts offered during weekday and weeknights.

 

Please use the calendar to determine availablity when booking your event. Scheduling can be done as much as one year in advance.  

Private rentals may be completed online.  A refundable security deposit of $200 is required at time of booking to secure a rental date and time.

 

When setting up your rental time, be aware that you will not have access to the room until your scheduled rental time begins. You will need to add all time needed for set-up and clean-up into your rental time. Set-up includes all caterers, DJ's, decoration committee or any other outside services. The Heritage Trust will have all tables and chairs set before your arrival, a floor plan will need to be provided two weeks before your rental date.

**All rentals must be a minimum of four hours. For rentals Mon-Thurs or hours not available online please call 

631-509-0882.

You may return to your booking by creating a customer account when you log in.  Simply click Login to create an account or to log in to your previously created account.  Once logged in you can manage your event and make your final payment.  Partial payments may be made before 45 days by calling the Heritage Center at 631-509-0882.  

Heritage Center Private Rentals

Fees

The Great Room rental is $155.00 an hour.  The room can accommodate up to 100 people, depending on the rental type and floor plan.

 

For larger events you can add half of our lobby area for serving food, leaving the Great Room for seating.  The fee for the lobby is an additional $35 an hour.  Combined, both rooms can accommodate up to 130 people, depending on the floor plan. For large events, please note that using the space to MAX Capacity leaves limited space for DJ, dance space, etc. If you expect to have over 120 Guests, please call to discuss layout options.

 Please be mindful that the room measures 32'x63' and additional items such as DJ or photo booth will take up seating space.

 

We accept VISA, MC, DISCOVER, OR PAYPAL.  Balance of the rental fee is required 45 days prior to the scheduled event.

All cancellations more than 45 days before the event are subject to a $50 Cancellation Administration Fee.
All cancellations that occur less than 45 days before the event will result in the return of the deposit, but the final balance of the event will still be due.

Room set-up of tables and chairs is included in your rental fee.  You may mix and match a combination of round or rectangular tables. You may use a maximum of 4 rectangular 8' tables for food.  NO OUTSIDE FURNITURE IS ALLOWED.  

 

Table coverings must be used on all tables provided and can be rented through the center, if needed. A building attendant will be assigned to your event.  Please note, staff hours coincide with your rental therefore early arrivals will not be allowed entry into the Center.  NO EXCEPTIONS.  They are staffed to assist you as needed. Gratuities are greatly appreciated for their assistance. If you are hiring a DJ or caterer please make sure they are aware of your start time since they will not be allowed early entry.

**Saturday rentals: daytime events may end no later than 5:00 pm with a night time event beginning no earlier than 6:00 pm, unless a renter would like to rent the building for a minimum of eight hours. Please call with questions on Saturday rentals.

 

The Heritage Trust reserves the right to review, cancel or deny applications if the event is too large for the venue or is deemed inappropriate by the Heritage Trust. 

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Heritage Center

633 Mt. Sinai Coram Road Mt. Sinai, NY 11766 | 631-509-0882 | contact@heritagetrustmail.org

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