BOOKING YOUR EVENT

Information on this page is updated as NYS guidelines change regarding COVID-19 regulations and guidelines 

 

Please use the calendar to determine availablity when booking your event. Scheduling can be done as much as one year in advance.  

Private rentals may be completed online.  A refundable security deposit of $200 is required at time of booking to secure a rental date and time. Final payment is due 10 days prior to your event.  If a reservation is canceled prior to 10 days or with the 10 day period for a COVID related illness a $50 processing fee will be retained and all other fees will be returned 

 

All rentals will required a signed

COVID-19 Hold Harmless Agreement and an Event Insuance Policy.

Heritage Center Private Rentals

Insurance

What is special event insurance and what does it cover?

Special event liability insurance covers short-term private and public events against bodily injury and property damage claims.

The Heritate Trust equire event organizers to carry liability insurance to:

  • Help pay for medical expenses if a guest is injured 

  • Protect venue property from damage, including the building(s) and any equipment

 

Insurance must include a minimum of the following coverages:

  1. Libility $1M/ $2M

  2. Damages to premises $100K

  3. Host Liquor Liability

  4. Waiver of Subrogation 

  5. Additionally insured

  • The Heritage Trust, Inc.​ 633 Mount Sinai Coram Rd. Mount Sinai, NY 11766

  • The *Town of Brookhaven 1 Independence Hill Farmingville, NY 11738​

Insurance can is obtained online at The Event Helper or through an agent of your choice.

*Note: The Town of Bookhaven is only required as a parnter with shared parking at Heritage Park.

 

Rental Hours 

When setting up your rental time, be aware that you will not have access to the room until your scheduled rental time begins. You will need to add all time needed for set-up and clean-up into your rental time. Set-up includes all caterers, DJ's, decoration committee or any other outside services. The Heritage Trust will have all tables and chairs set before your arrival, a standard floor plan will be offered and can be viewed below.

 

All rentals must be a minimum of 4 hours. Saturday rentals: daytime events may end no later than 5:00 pm with a night time event beginning no earlier than 6:00 pm, unless a renter would like to rent the building for a minimum of eight hours. Please call with questions on Saturday rentals.

 

Fees

The Great Room rental is $175.00 an hour.  The  maximum capacity under current COVID guideline is 50.

 

We accept VISA, MC, DISCOVER, OR PAYPAL.  Balance of the rental fee is required 10 days prior to the scheduled event.  You may return to your booking by creating a customer account when you log in.  Simply click Login to create an account or to log in to your previously created account.  Once logged in you can manage your event and make your final payment.  Partial payments may be made before 10 days by calling the Heritage Center at 631-509-0882.  

Room Set up

All tables will be fixed using 6 ft social distancing criteria.  Please be mindful that the room measures 32'x63' and additional items such as DJ take up seating space.

Room set-up of tables and chairs is included in your rental fee.  The room will be set up with 8 round tables, 2 X 8 ft rectangular tables for food and 1 x 6 ft table for gifts or other use.  NO OUTSIDE FURNITURE IS ALLOWED.  

 

Table coverings must be used on all tables.  Linens can be rented through the center, if needed. A building attendant will be assigned to your event.  Please note, staff hours coincide with your rental therefore early arrivals will not be allowed entry into the Center.  NO EXCEPTIONS.  They are staffed to assist you as needed. Gratuities are greatly appreciated for their assistance.

 

If you are hiring a DJ or caterer please make sure they are aware of your start time since they will not be allowed early entry.

The Heritage Trust reserves the right to review, cancel or deny applications if the event is too large for the venue or is deemed inappropriate by the Heritage Trust. 

Heritage Center

633 Mt. Sinai Coram Road Mt. Sinai, NY 11766 | 631-509-0882 | contact@heritagetrustmail.org

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